Pricing & budget
What does it cost to make HubSpot work for your business?
How I price projects, what changes the investment and what you should know before committing.
A clear fee for a clear piece of work.
I price projects around what needs to be delivered. A fix to an existing integration, a new quoting process and the ongoing care of a HubSpot portal are different jobs, and they should be priced that way.
For a defined project, you receive a fixed fee with the deliverables, testing and handover spelled out. For ongoing work, we agree a monthly fee and what I’ll take care of. You’ll have that proposal before delivery starts.
The biggest cost driver is what the solution must handle.
Take a freight quote. A calculation using a few agreed inputs is one scope. A process that also pulls carrier rates, handles different customer terms, controls who can see the markup and writes the result back to the deal is a larger one.
Both might be described as “a quote calculator.” The second includes more connections, rules and testing. That is why I ask to see a normal quote and a difficult one before recommending the build.
| What changes the work | What I look for |
|---|---|
| Systems and access | Where the data lives, what access is available and whether a supported connection exists. |
| Rules and exceptions | Pricing variations, approvals and the cases your team handles manually today. |
| Data quality | Missing or inconsistent information that must be corrected for the new process to work. |
| Rollout and support | Who will use it, how it replaces the old process and who keeps it working. |
What your proposal should make clear.
You should be able to explain what you are buying without translating a technical specification. My proposal sets out the first result, the work included, your team’s involvement, the fee and how we’ll decide it is ready.
It also identifies software, hosting and other third-party charges separately, along with support after launch. If a new request changes the scope, we agree the cost or trade-off before adding the work.
Agree the first useful result and its timing.
We choose a first improvement your team can use: a quote prepared from approved rules, a working handoff to delivery or an integration that transfers the required information reliably.
Where the scope, access and client availability support it, we commit to that first improvement within 30 days. The proposal states the actual timeline. For a larger project, the proposal separates that first usable result from the work that follows.
See the first-month delivery planPut numbers around the problem before spending.
Suppose your team prepares 300 jobs for invoicing each month and spends 12 minutes on each. That is 60 hours of work. If the revised process takes six minutes per job plus five hours of monthly checking and upkeep, the total becomes 35 hours.
Today: 300 × 12 minutes ÷ 60 = 60 hours.
After the change: 300 × 6 minutes ÷ 60 + 5 hours upkeep = 35 hours.
Difference: 25 hours available for other work.
The next question is what those 25 hours let the business do. Could they reduce overtime, handle more jobs or clear a backlog? Time released is useful capacity; it becomes a cash saving only when a cost actually falls.
Use your own volumes and time estimates, then check them against real work. Compare the benefit with both the build cost and the monthly cost of running the solution.
Try the workflow calculatorExternal price ranges for early budgeting.
If you need a starting reference before we discuss your scope, Profoundly publishes these HubSpot project ranges. They are broad market guidance from that provider, not my price list.
| Profoundly project category | Published range |
|---|---|
| Standard CRM implementation | $7,000–$25,000 |
| Advanced CRM implementation | $25,000–$50,000+ |
| Advanced integrations | $10,000–$30,000+ |
| Standard ongoing RevOps | $6,000–$12,000 per month |
Source: Profoundly’s project pricing guide, updated August 31, 2026. These categories cover different scopes; compare what is included before using a range to set your budget.
Let’s talk
Let’s put a scope and a budget around it.
What are you trying to fix or build?
Tell me about the task, the systems involved and when you need it working. I’ll define the scope, dependencies and acceptance criteria so we can agree a realistic fee.
A free 30-minute conversation with me, followed by a written recap. You can decide on the next step from there.
Included when you choose to email me.